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Privacy Policy

Veriphy Ltd. ("We/Us") is committed to safeguarding your privacy online. The information we collect from you is only that required by us and/or any third party vendor or organisation associated with us in order for us to provide you with the information you have requested.

We handle all information provided in a secure manner and treat it as completely confidential.

We will not supply your personal information to any other person unless you have expressly authorised us to do so.

Data Protection Act

We are registered under the Information Commissioner's Office Data Protection Register, Registration Number. Z9851928 [http://www.ico.gov.uk]

Your data is protected in the UK by the Data Protection Act 2018 and the GDPR. The data subject has the right to see what is held about them and correct any inaccuracies. They can also request that data held about them is removed or transferred to an authorised (By the ICO) firm. Firms however do have a legal and regulatory right to retain their data indefinitely dependent upon their status. The data subject may be charged a fee if there are multiple requests. This will be waived if any of the information which we hold is incorrect.

If you have any queries about the information we hold on you, please contact our Data Protection Officer George Ford

GDPR Policy

Veriphy Limited has audited the personal data that it holds and where it comes from. Data is provided by our clients for the purposes of providing personal and business checks in line with the requirements of the Anti Money Laundering legislation and other legitimate commercial purposes.

Veriphy Limited has a legal right to retain data involving these services and consent is not required from individuals benefiting from such services and products.

If You are ordering products from Us through a third party such as a solicitor, broker or other intermediary, they may have their own reasons for processing Your personal data. Please contact them directly should You require further information about their uses of Your data.

We may collect a range of personal and business information supplied by You or third parties on Your behalf. Wherever We collect or use personal information, We will make sure We do this for a valid legal reason. This information may include the following: basic personal details such as Your name, address, telephone number, gender, date of birth, passport number, driving licence number, national insurance number, sanctions check results, information received from various anti-fraud databases.

We will always attempt to explain clearly when and why We need this information and the purposes for which We will use it.

We do not use cookies to store personal data nor do We link non-personal information stored in cookies with personal data about specific individuals.

Data related risks are taken very seriously. To this end, all transmission of data is end to end encrypted to the highest possible standard. Our webservice through which all data is processed is secured using SSL provided by industry leaders SecureSign, Trustwave and Security Metrics.

Our service is penetration tested on a monthly basis to ensure the highest level of protection against any developing security threats in line with DPIA best practice.

All key people within the organisation are fully aware and actively support the need for compliance with data protection legislation.

Our servers are UK based.

Our uses of data

We use the data We collect to operate Our business and provide the products we offer. The information We collect may be used for the provision of only the services we offer in the normal trading of the business. The 4th AML Directive which came into force in the UK on the 26th of June 2017 clearly states that for Anti-Money Laundering purposes the data subject has no right to object to the check being carried out.

The information we hold on individuals is subject to various items of legislation not least the Proceeds of Crime Act, which makes it a criminal offence for us to allow access to the results of an AML check, namely the offence of ‘Tipping Off.

Sharing Your data

Your personal information may be shared with and processed by a number of third parties which include but are not limited to regulatory, dispute resolution or law enforcement bodies or with prospective buyers or purchasers in the event We wish to sell all or part of Our business.

Your data may be disclosed when We believe in good faith that the disclosure is required by law; necessary to protect the safety of Our employees or the public; required to comply with a judicial proceeding, court order or legal process; or for the prevention or detection of crime (including fraud).

We will only share Your information in compliance with data protection laws.

Data Retention

We will only keep data for as long as it is necessary to continue providing our products and services to You and/or to fulfil our legal and regulatory obligations in line with Our data retention policy.

We have implemented a rolling disposal system to permanently erase all data that is older than12 months. This cut off point has been determined to bring a balance between the needs of our clients to access checks that have been carried out and GDPR. Best practice guidance for AML compliance is checks should be carried out at least once a year making any checks older than this of little value. Where checks have been conducted for purposes other than AML compliance, the associated data will be deleted upon request, and otherwise after 12 months as above. Data is never shared beyond the process of checking or used for any other purpose.

Data Subject Rights

You have a number of rights in relation to the information We hold about You. These include: the right to object to the use of Your personal information to the right to ask for a copy of the personal information We hold about You, subject to certain exemptions; the right to ask Us to update or correct Your personal information to keep it accurate; the right to withdraw any permission You have previously provided; the right to ask Us to delete Your personal information from our records if it is no longer needed for the original purpose; the right to ask Us to restrict the use of Your personal information in certain circumstances; and the right to complain about how We handle Your data.

We will consider Your request and either comply with it or explain why We are not able to. Please note, We may request evidence of Your identity to process Your request.

If You are not happy with any aspect of how We handle Your data, We encourage You to come to Us in the first instance but You are entitled to complain to the Information Commissioner's Office (ICO):

Who to contact

If You wish to exercise any of Your rights or have any queries about how We use Your personal information, please contact our Compliance Officer by email: g.ford@veriphy.co.uk or by telephone: 0845 094 8921 or by post to Veriphy Limited, 68 Jesmond Road West, Newcastle upon Tyne NE2 4PQ

Writing: Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF

Telephone: 0303 123 1113 (local rate) 01625 545 745 (National Rate)

Website: https://ico.org.uk/concerns